This is where you can add, edit, or manage recurring transactions. Learn how to review downloaded bank and credit card transactions and put them in the correct accounts. After you connect your bank and credit card accountsQuickBooks automatically downloads the latest transactions. It looks for and tries to match them with transactions you've already entered into QuickBooks.
If a field is in a different window, such as the Transactions Summary or Transaction Batches window, this is copy transactions reviews. Balance Due: Use this region to view the balance due on a transaction. Choose Details to navigate to the Balances window. Choose Refresh to recalculate the transaction balances without closing the window.
See: Viewing Transaction Balances. Balance Forward Bill Number: Receivables displays two transaction number fields. The first field displays the balance forward bill number that is associated with this transaction.
The second field displays the transaction number. You can view all transactions that appeared on a specific balance forward bill by entering a balance forward bill number and performing a query on this field. Control Amount: Transaction Batches window The total amount of invoices in this batch. If you enter invoices in different currencies, enter the total amount irrespective of currency.
For example, if you intend to enter two invoices, one for US Dollars and the other for 50 euros, enter copy transactions reviews. Instrument Number: This field is display only. Receivables defaults this value based on the receipt method. Your customers use payment instruments to pay you. For example, a copy transactions reviews instrument can be a credit card or a bank account. You can change the payment instrument by choosing Select Instrument, copy transactions reviews opens the Payment Instrument window.
Invoice Date: Receivables prints the invoice date on your invoice. Receivables calculates the due date from the invoice date and payment terms you assign to this copy transactions reviews. The default value is the batch date if you entered a batch, or the current date if you did not enter batch information. If you change the copy transactions reviews date, Receivables automatically recalculates the due date and the copy transactions reviews tax.
Number: Receivables displays two transaction number fields. Partially Purged: Transaction Batches window If this box is checked, some of the transactions belonging to this batch have been deleted by the Archive Purge program.
When transactions are partially purged, the Control Total section appears out of balance because the Actual Count and Amount fields no longer include the purged transactions.
Paying Customer: This could be different from the billing customer if, for example, you wanted a primary customer to pay for related invoices. Payment Method: This field is display only. Receipt Method: The receipt method assigned to this transaction.
In this list of values, Receivables displays all eligible receipt methods, and indicates if a receipt method is assigned to the paying customer bill-to address or not.
Receivables uses the following hierarchy to copy transactions reviews a value for this field: the primary receipt method of the parent site the primary receipt method of the primary customer the primary receipt method of the bill-to site the primary receipt method of the bill-to customer Note: If the receipt method that you assigned to the invoice is a credit card receipt method that is not already assigned to the paying customer, then Receivables automatically updates the customer records with this receipt method information.
Period: Transaction Batches window The accounting period that corresponds to the batch date you entered in the Date field.
Use the Accounting Calendar window to copy transactions reviews your accounting periods. Reference: The transaction batch source for this transaction determines which attribute of the Invoice Transaction Flexfield is used to default into the Reference field. For manual transactions, you can override the default in the Reference field with other information about this transaction, such as a copy transactions reviews transaction number or a customer name.
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Sold To Customer: The customer to whom you sold the goods and services. This customer could be copy transactions reviews copy transactions reviews your ship-to or bill-to customer. The default is the bill-to customer for this transaction, but you can change it. Use batch statuses to implement your batch approval cycle. Receivables treats batch statuses that you create as 'Open. The remit-to address is the address to which customers send payments.
The default is the remit-to address assigned to the country, state, and postal code for this customer address, but you can change it. Agreement: If entering an invoice, this is the order agreement this invoice is against. You can only enter this field if you have defined an agreement with the selected customer or customers related to the selected customer. You can associate an agreement with your customer in the Sales Orders window in Oracle Order Management. If you are entering a commitment, this is the agreement to associate with this commitment.
You can only use agreements defined in Oracle Order Management. Comments: Any comments copy transactions reviews this transaction. If this transaction is a credit memo, this field displays information entered in the Comments field of the Credit Transactions window. This text does not appear on the printed transaction.
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Cross Reference: The transaction to relate to this invoice. This field is optional. You can choose any transactions that are assigned to your bill-to customer copy transactions reviews a selected customer. If you enter a cross reference transaction number and then change your bill-to customer, Receivables will erase the value in this field. Default Tax: You can enter a value for this field only if the profile option Tax: Allow Override of Customer Exemptions is Yes and the transaction is not a chargeback.
Use the default value of 'Standard' if you want tax to be calculated as per the normal procedures set up in Receivables. Enter 'Exempt' to force tax exemption on the invoice lines, and your system option Use Customer Exemptions is set to Yes. Enter 'Require' to force tax calculation on the invoice lines. If you update this field, there will be no effect on existing invoice lines; only new invoice lines will get the new value as a copy transactions reviews.
Dispute Amount: The current amount of this invoice, debit memo, or chargeback that is in dispute. Receivables sums up the dispute amounts for each installment of your payment schedule and displays the total in this field.
You can either increase or decrease the dispute copy transactions reviews. If you enter 0 zerothe debit item is no longer in dispute. If your debit item does not have split terms, then you can enter a dispute amount that is takeover option zero and the balance due for this item. You can review your disputed debit items in the Disputed Invoice Report.
For debit items with split terms, you can enter the dispute amount for each installment in the Installments window or you can set it to either the balance due or zero in this field. Exempt from Late Charges: Use this check box to indicate whether late charges are calculated against this invoice, debit memo, or chargeback.
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If you select this box, then Receivables calculates late charges according to your customer's credit copy transactions reviews. If you do not select this box, then Receivables does not calculate copy transactions reviews charges on this transaction, regardless of the customer's credit profile. Original Transaction: When you query a chargeback in the Transactions window, this field shows the transaction for which the chargeback was created. PO Date: The purchase order date for this transaction.
Receivables displays a warning message if the purchase order date is later than the transaction date. This field is for reference only and is not validated by Receivables. PO Number: The purchase order number for this transaction. PO Revision: The purchase order revision number for this transaction. Print Date: The date on which this transaction was last printed. Print Option: The printing option for this invoice. The default is the print option for this transaction type.
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Choose 'Print' for invoices you want to print. You can choose all new or changed invoices to print at one time. Choose 'Do Not Print' for invoices you do not want to print for example, if you need to generate an invoice for internal purposes, but you do not want to send the printed invoice to your customer.
Special Instructions: Any special instructions for this transaction. You can enter copy transactions reviews to characters. The first 51 characters appear on the printed transaction.
If this transaction is a credit memo, this field displays information entered in the Special Instructions field of the Credit Transactions window. You can define additional instructions in the Receivables Lookups window.
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Status: Transactions window The status of this transaction. This is a user maintainable field and you can define values for it in the Receivables Lookups window.
Possible values include Open, Pending, Closed, or Void. This field is not used by Receivables, therefore it is not updated automatically when an invoice is paid off, closed, etc.
You have to manually update this field. Territory: The sales territory for this invoice. The default is the value of the Source of Territory in the System Options window for example, bill-to, ship-to, sales rep, or none.